General Guidance to Clients on Fixed Fee Property Transactions

Please let us know if you need this information in large print or have any other specific needs and we will do our best to assist.

Introduction

Thank you for considering Kitson & Trotman for your property transaction(s). Below, we set out some pricing and other information about the different types of transactions where a fixed fee is offered for residential conveyancing including a mortgage or re-mortgaging. The information explains the relevant process and the likely timescales so you are aware of the progress of your matter and can plan your own arrangements e.g. moving, more easily.  If you have any queries, please do let us know. 

Please note that this information does not cover more complex and non-routine residential property or any commercial transactions although we are happy to discuss your specific needs and provide a tailored work plan and cost estimate if you would like one.  

For avoidance of doubt, the information does not relate to property transactions outside of England and Wales.

Other factors may increase the cost of our service, such as, for example, where it is found that the legal title to the property is defective or part of the property is unregistered or the necessary building regulations or planning permission has not been obtained or where crucial documents for which we have asked you, have not been provided.

You are welcome to look at the Legal Choices website which aims to help consumers understand legal costs and assist them in choosing the right lawyer for their needs https://www.legalchoices.org.uk/  We hope you will choose our firm and promise you a dedicated personal and efficient service.

Our advisers

Our work is carried out by qualified solicitors, legal executives and licensed conveyancers specialising in property law.  Please see https://kitsonandtrotman.co.uk/about-us for details of our specialist legal professionals.  Our website also has details of the services we offer under the ‘Services’ tab’ and our offices and contact details 

The Property Team is supervised by Jason Hodnett, a partner in the Firm, who specialises in residential, commercial and agricultural property matters.  Jason has wide experience of agricultural, commercial and residential property transactions including acquisitions and disposals of freehold and leasehold property, landlord and tenant work (acting both for landlords and tenants) and development and investment matters. Jason also manages business purchases and disposals and general property management work. 

Jason is a member of the Commercial Real Estate Lawyers Association and the Agricultural Law Association and attained a Fellowship of the Agricultural Law Association in 2009.

Complaints

We want to give you the best possible service.  If, however, at any point you become unhappy or concerned about the service we have provided, please inform us immediately so that we can do our best to resolve the problem.

In the first instance it may be helpful to contact the person who is working on your case to discuss your concerns and we will do our best to resolve any issues at this stage. If you would like to make a formal complaint, then you can read our full complaints procedure by clicking this link http://kitsonandtrotman.co.uk/complaints-procedure Making a complaint will not affect how we handle your case.

We will always attempt to resolve any complaints, but where this is not possible, complaints and redress mechanisms are provided through the Solicitors Regulation Authority and the Legal Ombudsman. Details of what type of complaint each body can address and how and when to contact these bodies are given on the same link but please contact us if you would like any further help on this matter.

Key stages of the process

The precise stages involved in the purchase or sale of a residential property vary according to the circumstances. Some key stages may include: 

Purchase

Sale

Please let us know if you would like any further information or wish to speak to us about your particular needs

How long will my house purchase or sale take?

How long it will take from your offer being accepted until you can move in to your house will depend on a number of factors. The average process currently takes about 11 weeks. 

It can be quicker or slower, depending on the number of parties in the chain and their particular situation. For example, if you are a first time buyer, purchasing a new build property with a mortgage in principle, it could take 4 to 6 weeks. However, if you are buying a leasehold property that requires an extension of the lease, this can take significantly longer, between 2 and 4 months. In such, a situation additional charges would apply. 

Basis of fixed fee estimates

Our fee estimates assume that: 

  1. this is a standard transaction and that no unforeseen matters arise including for example (but not limited to) a defect in title which requires remedying prior to completion or the preparation of additional documents ancillary to the main transaction such as a statement of truth about your use of the property or a deed to deal with a problem or discrepancy; 
  2. where a freehold is involved this is a transfer of whole and not part of the relevant land/titles;
  3. where a lease is involved this is the assignment of an existing lease and is not the grant of a new lease;
  4. the transaction is concluded in a timely manner and no unforeseen complication arise;
  5. all parties to the transaction are co-operative and there is no unreasonable delay from third parties providing documentation;
  6. no indemnity policies are required e.g. policies for a lack of planning permission/building regulations consent or inadequate rights benefitting the property. Additional disbursements may apply if indemnity policies are required;
  7. you will acquire vacant possession of the property or that you are selling with vacant possession.

Work outside the scope of our estimate/usual work

Additional work will be charged based upon an estimate of the time it will take to deal with the particular issue or matter based on the hourly charging rate of the fee earner dealing with your transaction.  We will attempt to agree any additional charges with you. If we cannot reach agreement, we will cease work and will charge you for the work undertaken up to that date.

Hourly charging rates are subject to review and increase, if necessary annually.  You will be advised of the relevant hourly rate and any increase or variation in the charging rate in writing.  

VAT

Please note that value added tax (VAT) is added to our fees at the rate that applies when the relevant work is completed.

Disbursements

Please note that the ‘disbursements’ (costs related to your matter that are payable to third parties) are not usually within our direct control and the cost of disbursements quoted can increase or be more than shown.  Please note that VAT may be payable on disbursements. 

Fixed Fee for a Purchase of a Freehold Residential Property

Unless we agree with you otherwise, our fees will cover all of the work required to complete the purchase of your new home.  Our fees are as set out in the table below. We have summarised the extent of the work covered by the fee as follows:

 

Value of residential property 

Our fixed fee (plus VAT at the prevailing rate at the time the work is completed)

 

Up to £100,000

£600.00

£100,001 to £150,000

£650.00

£150,001 to £200,000

£700.00

£200,001 to £250,000

£750.00

£250,001 to £300,000 

£850.00

£300,001 to £350,000

£900.00

£350,001 to £400,000

£950.00

£400,001 to £450,000

£1,000.00

£450,001 to £500,000

£1,050.00

£500,001 to £550,000

£1,100.00

£550,001 to £600,000

£1,150.00

£600,001 to £650,000

£1,200.00

£650,001 to £700,000

£1,275.00

£700,001 to £750,000

£1,350.00

£750,001 to £800,000

£1,425.00

£800,001 to £850,000

£1,475.00

£850,001 to £900,000

£1,550.00

£900,001 to £950,000

£1,625.00

£950,001 to £1,000,000 

£1,700.00

£1,000,000 and over

Please contact us for a bespoke quotation

 

In addition to the fees referred to above our administration fee for arranging a CHAPS transfer (sometimes called a telegraphic transfer) is £36.00 per transfer, at present. We expect at least two transfers to be made on a purchase transaction.

Fixed Fee for Purchase of a Leasehold Residential Property

Unless we agree with you otherwise, our fees will cover all of the work required to complete the purchase of your new home.  Our fees are as set out in the table below. We have summarised the extent of the work covered by the fee as follows:

Please note: there are certain disbursements which will be set out in the individual lease relating to the Property. The disbursements which we anticipate will apply are set out above. This list is not exhaustive and other disbursements may apply depending on the terms of the lease. We will update you on the specific fees upon receipt and review of the lease from the seller's solicitors.  These fees vary from property to property and can on occasion be significantly more than the ranges given above. We can give you an accurate figure once we have sight of your specific documents

 

Value of residential property 

Our fixed fee (plus VAT at the prevailing rate at the time the work is completed)

 

Up to £100,000

£650.00

£100,001 to £150,000

£700.00  

£150,001 to £200,000

£750.00

£200,001 to £250,000

£800.00

£250,001 to £300,000 

£900.00

£300,001 to £350,000

£950.00

£350,001 to £400,000

£1,000.00

£400,001 to £450,000

£1,050.00

£450,001 to £500,000

£1,100.00

£500,001 to £550,000

£1,150.00

£550,001 to £600,000

£1,200.00

£600,001 to £650,000

£1,250.00

£650,001 to £700,000

£1,300.00

£700,001 to £750,000

£1,350.00

£750,001 to £800,000

£1,425.00

£800,001 to £850,000

£1,475.00

£850,001 to £900,000

£1,550.00

£900,001 to £950,000

£1,625.00

£950,001 to £1,000,000 

£1,700.00

£1,000,000 and over

Please contact us for a bespoke quotation

 

In addition to the fees referred to above our administration fee for arranging a CHAPS transfer (sometimes called a telegraphic transfer) is £36.00 per transfer, at present.  We expect at least two transfers to be made on a purchase transaction.

Ground rent and service charges

You should also be aware that ground rent and service charge are likely to apply throughout your ownership of the property. We will confirm the ground rent and the anticipated service charge as soon as this we receive this information.  

Fixed Fee for the Sale of a Residential Freehold Property

Unless we agree with you otherwise, our fees will cover all of the work required to complete the sale of your existing home/property.  Our fees are as set out in the table below. We have summarised the extent of the work covered by the fee as follows:

 

Value of residential property 

Our fixed fee (plus VAT at the prevailing rate at the time the work is completed)

 

Up to £100,000

£600.00

£100,001 to £150,000

£650.00

£150,001 to £200,000

£700.00

£200,001 to £250,000

£750.00

£250,001 to £300,000 

£850.00

£300,001 to £350,000

£900.00

£350,001 to £400,000

£950.00

£400,001 to £450,000

£1,000.00

£450,001 to £500,000

£1,050.00

£500,001 to £550,000

£1,100.00

£550,001 to £600,000

£1,150.00

£600,001 to £650,000

£1,200.00

£650,001 to £700,000

£1,275.00

£700,001 to £750,000

£1,350.00

£750,001 to £800,000

£1,425.00

£800,001 to £850,000

£1,475.00

£850,001 to £900,000

£1,550.00

£900,001 to £950,000

£1,625.00

£950,001 to £1,000,000 

£1,700.00

£1,000,000 and over

Please contact us for a bespoke quotation

 

In addition to the fees referred to above our administration fee for arranging a CHAPS transfer (sometimes called a telegraphic transfer) is £36.00 per transfer, at present. We expect at least one transfer to be made on a sale transaction.

Fixed Fee for the Sale of a Residential Leasehold Property

Unless we agree with you otherwise, our fees will cover all of the work required to complete the purchase of your new home.  Our fees are as set out in the table below. We have summarised the extent of the work covered by the fee as follows:

 

Value of residential property 

Our fixed fee (plus VAT at the prevailing rate at the time the work is completed)

 

Up to £100,000

£650.00

£100,001 to £150,000

£700.00  

£150,001 to £200,000

£750.00

£200,001 to £250,000

£800.00

£250,001 to £300,000 

£900.00

£300,001 to £350,000

£950.00

£350,001 to £400,000

£1,000.00

£400,001 to £450,000

£1,050.00

£450,001 to £500,000

£1,100.00

£500,001 to £550,000

£1,150.00

£550,001 to £600,000

£1,200.00

£600,001 to £650,000

£1,250.00

£650,001 to £700,000

£1,300.00

£700,001 to £750,000

£1,350.00

£750,001 to £800,000

£1,425.00

£800,001 to £850,000

£1,475.00

£850,001 to £900,000

£1,550.00

£900,001 to £950,000

£1,625.00

£950,001 to £1,000,000 

£1,700.00

£1,000,000 and over

Please contact us for a bespoke quotation

 

In addition to the fees referred to above our administration fee for arranging a CHAPS transfer (sometimes called a telegraphic transfer) is £36.00 per transfer, at present. We expect at least one transfer to be made on a sale transaction.

Mortgage or Re-mortgage of a Freehold or Leasehold Property

Unless we agree with you otherwise, our fees will cover all of the work required to complete the mortgage/re-mortgage of your property.  Our standard fees are as set out in the table below. We have summarised the extent of the work covered by the fee as follows:

 

Residential Property Type

Our standard fixed fee (plus VAT at the prevailing rate at the time the work is completed)

 

Freehold

£425.00 

Leasehold

£525.00 

  

Examples of situations where extra charges may be made in mortgage/re-mortgage transactions. Additional fees may be charged if: 

In addition to the fees referred to above our administration fee for arranging a CHAPS transfer (sometimes called a telegraphic transfer) is £36.00 per transfer, at present. We expect at least one transfer to be made on a mortgage or re-mortgage transaction.

 
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